General /May 20, 2021

Passenger Locator Form

Anyone travelling or returning to the UK must now compete an online Passenger Locator Form up to 48 hours before arrival.

Passenger Locator Form

Also known as a Public Health Passenger Locator Form, this form can be found on the UK government website here.

Important – On checking-in for your flight to the UK, you will need to show your completed Passenger Locator Form. You will not be able to travel without having done so.

So, what information is required for this form?

  1. Your passport details or the travel document you’ll use when you arrive at the UK border.
  2. Two contact telephone numbers, your email address and home postal address.
  3. Your travel details, including times, dates, airline, flight number and arrival airport.
  4. Booking reference numbers for the Covid test(s) you must take after arriving in the UK.
  5. If returning from an Amber destination, a booking reference number and the name of the test provider, if you’re using Test To Release find out if you can end self-isolation early.


There is nothing particularly complicated about completing the form but, if you like to know what to expect in advance…….

At the start of the process, you will be asked if you wish to create an account. This is only worthwhile if you think you will be travelling again within the following 6 months. If not, say No.

You will then be asked to provide your email address and, yes, create a password.

You will then be asked to provide both a primary and secondary telephone number, including the international country code (44 for the UK).

You will then be asked how you are contactable on the numbers you have provided, ie telephone call only, text only, both.

Airport Passengers

You will then complete the remainder of the form, providing your name, your arrival date and time in the UK, gender, date of birth, home address, passport details, your travel plans (ie stay in the UK), which UK airport you are flying into, what country you are flying from, which airline you are flying with, the flight number, your seat number (if you know it) and details (again) of which countries you have recently visited.

If you are returning from an Amber country, you will then need to provide details of the address in the UK where you will be self-isolating.

You will also need to provide details (booking reference and provider) of the Covid tests that you need to take on your return to the UK.

After you complete and submit your Passenger Locator Form, you will receive a QR code via email. You can print this out or show it on your phone as proof of completion.

Covid tests before travel to the UK

Covid 19 Test

In addition to the Passenger Locator Form, you must also provide proof of a negative Covid test before you leave for the UK.

The test must have been taken in the 72 hours before your flight departs and the proof must be in English, French or Spanish.

This test does not need to be of the PCR variety, ie a same day antigen lateral flow test will suffice, as long as it matches UK testing requirements.

You must provide this proof of a negative Covid test result to the airline you are flying with at the airport before flying home.

Without both the proof of a negative Covid test and a submitted Passenger Locator Form you will not be able to travel.

You may also wish to refer to other, related features we have written including the UK’s travel traffic light system and Virgin Atlantic Covid Tests.

Travel Traffic Light

About Beyond The Ordinary

Beyond The Ordinary specialise in tailor made holidays to Cuba, Guatemala and the Yucatan Peninsula of Mexico.

To discuss your travel plans for these featured destinations (including any Covid related issues) either email us on or give us a call on 01580 764796.





Share this

Financial Protection

You’re in safe hands

When making your travel arrangements, we understand just how important peace-of-mind is. Beyond The Ordinary hold both ATOL & ABTOT bonds so whether you book your flights through us, or independently, any money you pay us is 100% protected. More detailed information on Financial Protection can be found by clicking here.

Beach Holiday Footer

Make your next holiday Beyond The Ordinary

Whichever of our featured countries you wish to visit, we've been there several times. So, if you're after something beyond the ordinary to Cuba, Guatemala or the Yucatan Peninsula of Mexico, we'd love to hear from you.

Plan my Extraordinary